1. Why automate between Notion & Google Sheets?
These two tools serve different purposes: Notion is great for visual project management and documentation, while Google Sheets excels at calculations, analytics, and reporting. Combining their strengths enables:
- Real-time syncing of project statuses to reporting dashboards
- Faster data consolidation across platforms
- Improved collaboration between teams with different workflows
2. Tools you’ll need
- Notion (Pro or Free Plan)
- Google Sheets (Connected to a Google Workspace)
- Automation tool: Zapier, Make.com, or Coupler.io
3. Step-by-step automation: from Notion to Google Sheets
Step 1: Prepare Notion
Set up a Notion database with properties like:
- Task name
- Status
- Due date
- Owner
Step 2: Create a Google Sheet
Match your Notion properties with Google Sheets columns. Leave headers in the first row.
Step 3: Connect via Make.com or Zapier
- Trigger: New or updated item in Notion
- Action: Add or update row in Google Sheets
📌 Pro tip: Use filters to only sync « Active » or « Priority » tasks.
4. Reversing the flow (Google Sheets → Notion)
You can also push data from Sheets back into Notion. For example, create a lead form in Google Sheets and sync responses to a Notion CRM database automatically.
5. Bonus use cases
- Export weekly summaries from Notion to Google Sheets for clients
- Sync budget trackers from Google Sheets into Notion dashboards
- Automate project status updates from Sheets into team wikis